Administrative/HR Associate

Administrative/HR Associate - FT GS7

Job Purpose:

Ensures administration and implementation of HR strategies and policies, implementing processes and procedures focusing on achievement of the following results:

• Full compliance of HR recording and reporting systems with UN rules and regulations, UNFPA policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system;
• Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes, etc;
• CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management.

Ensures effective administration of human resources focusing on achievement of the following results:

• Facilitation of recruitment and selection processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels, advising managers and project personnel on contracting options.
• Preparation or review of submissions to the Local Compliance Review Board (CRB).
• Setting up vendor profiles, liaison with candidates and maintaining complete documentation.
• Maintenance and monitoring leave records acting as Absence Processor in ATLAS/Quantum.
• Assisting the IOM in the updating of Chart of Account details for CO positions. Maintenance of the CO staffing table.
• Preparation and renewals of contracts (FTAs, SCs and ICs), coordination of performance appraisal processes,  advice on performance issues and maintenance of the related data.
• Monitoring and tracking of all transactions related to positions, recruitment, benefits, recoveries, adjustments and separations through Atlas/Quantum and UNALL.
• Review and validation of cost-recovery charges in ATLAS for HR/Admin services provided by UNDP in line with Universal Price List (UPL) and Service Level Agreement (SLA) with UNDP.
• Administration of staff entitlements and position funding delegated to CO.

Ensures proper staff performance management and career development and knowledge sharing in the CO focusing on achievement of the following results.

• Coordinating the preparation of the Office Learning Plan and Individual Learning Plans in consultation with the IOM and Senior Management.
• Assistance in planning, monitoring implementation and reporting of learning and career development programs, including learning budgets. Organization of trainings for the operations/ projects staff on HR issues.
• Collection  and analysis of data from multiple sources to inform the content of performance management, learning and career development programs.
• Supports the IOM in tracking and reporting on indicators relating to and ensuring sharing of best practices, distribution of learning and training materials, organization of HR learning, training and briefing events, networking with other UN agencies and private institutions on work/family life matters and psycho-social services.
• Ensuring the timely conduct of UN-related surveys such as the Local Salary Survey, and the Hardship and Place-to-Place surveys.
• Sound contributions to knowledge networks and communities of practice including staff wellbeing,  PSEA and Human Resources Working Group.

Perform any other duties as may be assigned by the IOM and senior management of the Country Office.

Qualifications and Experience:

Education: 

Completed Secondary Level Education (High School) required. First level university degree is desirable.

Knowledge and Experience:

• Seven years of relevant experience (or four years for Bachelor degree holders) in administration, HR or office management.
• Proficiency in current office software applications and corporate IT systems.
• Working experience with an international organization is an advantage.
• Familiarity with UN procedures and working methods is an advantage.
• Experience working with Enterprise Resource Planning (ERP) systems (such as ATLAS) or similar systems is desirable.
• Good writing and communication skills..

Languages:

Fluency in English, knowledge of local languages (Dari, Pashto) is required.

Required Competencies:

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies:

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,
• Communicating for Impact

Functional Competencies: