Job Description
The Position:
Under the direct supervision of the International Operations Manager and in close collaboration with the Finance Associate, the Finance Assistant ensures the effective functioning of financial operations and systems in support of the programme and office management.
He/she works closely with programme and project staff providing financial monitoring and analysis of projects and advising managers on expenditure trends and implementation rates.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Finance Assistant will work closely and support the Finance Associate in execution of financial services in the Country Office (CO) and provincial offices ensuring effective and transparent utilization of financial resources and integrity of financial services, mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing accounting and administrative support and guidance to the CO, provincial offices and implementing partners.
You would be responsible for:
Processing of vouchers in Quantum system, ensuring the accuracy of computations and completeness of supporting documents
Monitoring Quantum dashboard on weekly basis and take corrective actions for the data clean up in cooperation with Finance Associate
Following up of payments with UNDP finance section and maintaining contacts with local banks to clarify questions pertaining to office bank account
Monitoring prior travel advances released to staff and settlement of Travel Claims, ensuring proper Daily Subsistence Allowance (DSA) and terminal computations, completeness of mission reports, boarding passes, tickets, and supporting documents
Processing and monitoring advances released to Ministries, Staff and Regional Offices (ensuring the accuracy of computations, completeness of documents, valid invoices, proper financial rules are applied and follow up on payment process and liquidation of advances)
Processing National Staff Payroll on monthly basis, ensuring completeness of timesheets, and contracts
Following up with UNDP to ensure all deposits are entered in ATLAS with a correct chart of accounts and retain proper records
Managing petty cash transactions and conduct regular cash count on monthly basis with the existence of a witness and ensure not to exceed the balance from pre-determined threshold
Briefing and assisting new international and national staff on basic financial procedures and banking
Checking the telephone bills and monitor recovery charges for private/personal calls made by staff, and maintain proper record for refunds
Maintaining proper financial filing system and record of vendor lists and their bank accounts
Performing any other tasks required by the Office
Qualifications and Experience:
Education:
Completed Secondary Level Education required. First level university degree in Finance, Business, Public Administration or similar discipline desirable.
Knowledge and Experience:
Five years of relevant experience in administration, finance or office management with UN, Government and NGO.
Proficiency in current office software applications, web-based management and ERP financial systems.
Languages:
Fluency in English and local languages (Pashto, Dari)
Required Competencies:
Values:
Exemplifying integrity,
Demonstrating commitment to UNFPA and the UN system,
Embracing cultural diversity,
Embracing change
Functional Competencies:
Managing the organization’s financial resources
Providing procurement services
Ensuring facilities and assets management
Core Competencies:
Achieving results,
Being accountable,
Developing and applying professional expertise/business acumen,
Thinking analytically and strategically,
Working in teams/managing ourselves and our relationships,
Communicating for impact
To apply; click or copy/paste the link below:
https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/C...
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
