Job Description
The Position:
The Programme Assistant (Reproductive Health) position is located in the UNFPA Afghanistan Country Office. Under the direct guidance and supervision of the Assistant Representative, the Programme Assistant is a part of a team, which provides integrated programme and operational support within a systems-strengthening approach fundamental to UNFPA’s overall strategy.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
Under the direct supervision of the Assistant Representative, and with overall guidance of the programme team, the Programme Assistant delivers quality programme support services to principally internal but also external clients, mastering all relevant rules, guidelines, processes and procedures. S/He is client and results-oriented in service of the country programme.
S/He also applies established systems and procedures and assists in the creation of substantive knowledge by compiling, synthesizing and analyzing information relevant to population and development, reproductive health and gender issues.
The Programme Assistant maintains collaborative relationships with all programme and project staff at the CO. Internal contacts include the Assistant Representative, Humanitarian Coordinator, and the CO’s operations team.
You would be responsible for:
Programme support
- Assists in the coordination of programme/project planning and preparation of annual workplans;
- Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics/ issues;
- Participates in the preparation of annual and quarterly project workplans, and arranges for relevant work planning meetings within the office and with counterparts;
- Facilitates preparation of project review meetings, drafts minutes of meetings and provides any other necessary logistical support to such activities;
- Undertakes monitoring visits to project sites, when required, and verifies project assets every year;
Financial support
- Prepares budget revisions based on approved work plans and justifications, and monitors project budgetary commitments;
- Generates the required financial reports in a timely manner;
- Checks and examines various project financial reports for accuracy and consistency against approved budgets;
- Takes required actions on operational and financial closure of projects in line with UNFPA programming guidelines and NEX procedures.
- Follows up with implementation partners for the timely submission of FACE.
- Prepare financial analysis of certain fund codes assigned to her/him and present it to the supervisor and relevant colleagues.
Administrative support
- Ensures that all official documents are prepared and kept in the project files for retrieval and archiving;
- Facilitates project activities, or relevant missions, by arranging meeting schedules, coordinating logistical support, collecting reference documents, and maintaining records;
- Prepares necessary documentation, minutes of meetings and notes to file for relevant transactions (e.g. grant agreements, services contracts);
- Ensures facilitation of knowledge‐sharing between programme and operations clusters;
- Drafts routine project related correspondence;
- Provides information to missions, visitors and other counterparts requesting.
- Perform any other duties as may be assigned by the Supervisor, IOM and senior management of the Country Office.
Qualifications and Experience:
Education:
Completed Secondary Level Education required. Bachelor’s degree in finance, public health, population, economics, demography and /or other related social sciences fields are preferable.
Knowledge and Experience:
- Five (5) years of relevant experience in social sector/programme development would be an asset;
- Knowledge of results-based management, asset and financial management;
- Good writing and communication skills;
- Proficiency in current office software applications and corporate IT systems.
Languages:
Fluency in English and knowledge of the local languages (Dari and Pashto) is required
Required Competencies:
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
- Communicating for Impact
Functional Competencies:
- Providing logistical support
- Managing data
- Managing documents, correspondence and reports
- Managing information and workflow
- Planning, organizing and multitasking
- Supporting financial data analysis
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
To apply, click or copy/paste below link:
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.